Fleet Management Software

Fleet management software or FMS represents computer software which helps consumers to finish a sequence of certain tasks related to the management of one or more aspects connected to vehicles’ fleet that is run by a government or any kind of organisation. The role of these certain tasks consist of all actions from vehicle purchase to maintenance to distribution. Fleet management software can be made by an organisation itself or bought from a distributer, but prices can be quite high.

  • Functions of fleet management software

The main function of FMS is to collect, stock, process, keep in check, report on and send information. This information can be taken from outside sources like petrol pump processors, territorial officials that work on registration processes for vehicles, financial organisations, mapping systems, insurance databases, databases specifically for vehicles, and from inside sources like HR. Other functions can be divided into separate groups, including vehicle management, driver management, incident management, and tracking. The functions of fleet management software solutions include all tasks and processes connected to various kinds of vehicles, such as cars, trucks, buses and machinery. Also, it includes types of equipment like vehicle insurance, maintenance, and inventory. Driver management has functions related to driver’s licenses and laws connected to vehicles, while incident management deals with fees, fines, and accidents. The tracking function of fleet management software works with telematics, route planning, keeping records, and alerts.

  • GPS fleet management software

GPS fleet management software helps to keep a fleet in check even from long distances. They are great for tracking a fleet in real time. This GPS software can be programmed to give custom alerts and frequent updates, as well as give reports on programmed time periods. If temperature is important, fleet management software can give real-time temperature reports. Most GPS fleet management software uses Google Maps and information from Google to update their own maps. If an organisation has multiple fleets, these are really handy solutions. GPS FMS software can be either passive or active. The first one collects and keeps the location, speed, route, destination, and in some cases, certain actions of each vehicle. Once all tasks are done, passive GPS software is turned off and data is sent to a computer for analysation. On the other side, active GPS fleet management software has the same functions as passive but data is stored and sent to analysation almost in real time, usually using satellite or cellular networks. In almost all modern versions of this software, both active and passive functions are put together. When there aren’t any networks available, the software would work in passive mode and keep data in the device’s internal storage which will be sent later, as soon as there is a network available for connecting.


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